Your personal information
The University of Lincoln collects personal information about you when you complete the Chaplaincy Event Booking form. We use this information to arrange your booking and contact you if needed. This notice explains more about how we use your personal information.
- What information we collect about you
- How we use your information
- Information we may share with other organisations
- Information processed abroad
- How long we keep your information
- Accessing your information and other rights
- How to object or withdraw consent
- How to contact us
- How to complain
What information we collect about you
We collect information about you when you fill out the Event Booking form including your full name and email address.
Keep your details up to date by emailing firstname.lastname@example.org.
How we use your information
We collect information about you to assign a room booking to you/your event and contact you about the event. Our legal basis for processing this personal data is your consent and where you provide information that is special category personal data, such as information about your health, mental health, ethnicity or faith, then we will be processing this only with your explicit consent. The information provided will only be accessible by the Chaplaincy team via the email@example.com inbox.
Information we may share with other organisations
Your personal information will not be shared with any organisation outside of the University unless specified in this privacy notice. Your details will only be shared with Chaplains/Faith Advisors within the Multi-Faith Chaplaincy. They will not share it with any third parties.
We use a number of suppliers who process personal information on our behalf. These include suppliers of software services. These act strictly on our instructions and must not use the information for their own purposes.
In exceptional circumstances we may be asked to share your information with police or other investigators if it would prevent or detect crime or safeguard a person’s wellbeing. Each instance will be judged on its own merit and any sharing of information will be done within the law.
Information processed abroad
Your information will not be processed abroad.
How long we keep your information
We will keep a record of your booking for 5 years from the time the booking was made.
If you access additional University services these may keep a record of your contact and will provide you with details of how long they keep your information.
Accessing your information and other rights
You have a number of rights relating to your personal information. These include:
|Access||You have the right to request a copy of any personal information we hold about you.
If you would like a copy of any of your information please contact the Information Compliance team on the details below. The team will process your request within a month.
|If you have provided information on the basis of your consent or for a contract then you can request a digital copy so you can send it to another organisation.
To request a copy please contact the Information Compliance team on the details below. The team will process your request within a month.
|Correction||If any of the information we hold about you is incorrect or incomplete then please let us know. You have the right to have your information corrected so that we hold accurate records about you.
|Erasure||This is also known as the right to be forgotten. You can request that your personal information is erased if it is no longer necessary for the University to keep it, or you withdraw consent that you have previously provided, or you object and there is no overriding grounds to keep it or if it is unlawful to continue to keep it.
|Restriction||You can request that the use of your personal information is limited to storage only and that we use it for no other purpose. This applies where you contest the accuracy of the personal information we hold, or our use of the information is unlawful, or we no longer need the information except in relation to legal claims, or you object to the use of your data and we need to verify whether or not our purpose for keeping it overrides the grounds of your objection.
The Information Compliance team can be contacted by email on firstname.lastname@example.org or by post at: Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to object or withdraw consent
If you object to our use of your personal information then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please contact the Chaplaincy by email at email@example.com and explain your objection.
If you have provided your consent for the use of your personal information then you can withdraw this consent at any time by emailing firstname.lastname@example.org.
How to contact us
For general enquiries please call 01522 88 2000 or write to University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can find contact details for individual teams and staff by visiting http://staff.lincoln.ac.uk.
If you have a query about your personal information rights then please contact the Information Compliance team by email on email@example.com or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to complain
If you feel that we have let you down in relation to your information rights then please contact the Information Compliance team by email on firstname.lastname@example.org or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.